Office Manager & Sample Coordinator
OUR LEGACY – Stockholm

We are looking for a highly organized and self-motivated individual with strong attention to detail for the role of Office Manager & Sample Coordinator. You will be responsible for the overall management of our office and showroom space, as well as the coordination of all sample logistics. This is a key role in the day-to-day operations at OUR LEGACY, helping to ensure everything runs smoothly and stays in line with the brand’s DNA.

Key Responsibilities

Office Manager – Ownership of Office

· Ensure the office and showroom are always clean, well-maintained, and aligned with the OUR LEGACY brand DNA

· Prepare meeting areas and handle special setups when needed

· Manage inventory of kitchenware, office supplies, furniture, and other essentials

· Handle errands and support with everyday logistical needs

· Plan and coordinate internal events such as lunches and after works

· Oversee renovations and updates, including coordination with handymen and service providers

· Liaise with cleaning staff, IT support, and maintenance partners

· Lead the onboarding process for new colleagues, including IT setup, access, and office introductions

· Manage inbound and outbound deliveries to and from the office

· Place weekly grocery orders and keep the kitchen stocked

· Procure and maintain supplies and equipment based on team needs

Sample Coordinator – Management of Samples

· Coordinate all incoming and outgoing sample shipments: packing, sending, tracking, and receiving – in close dialogue with the PR team

· Maintain accurate inventory of samples and ensure timely returns

· Assist the PR team in coordinating sample needs with PR partners

· Keep the sample room and showrooms organized and updated – in close dialogue with the Visual Merchandising team

We believe you are

· Experienced in a similar administrative or operational role, preferably within fashion, retail, or showroom environments

· Structured, self-driven, and have a sharp eye for detail and aesthetics

· Solution-oriented, adaptable, and thrive in a fast-paced, dynamic setting

· Comfortable communicating with both internal and external stakeholders

· Fluent in English, written and spoken

To Apply:

Send your CV and Covering Letter to moa@ourlegacy.com with the subject line: Office Manager & Sample Coordinator